Accounts Receivable Council

A.        Purpose

To accomplish the responsibilities as stated below regarding the policies and procedures of the University in regards to issues concerning accounts receivables.

B.         Responsibilities

1)      to review university policy and procedures in relation to the Rules of the Board of Supervisors for State Colleges and Universities;

2)      to review university policy and procedures in relation to State of Louisiana legislation governing the collection of state accounts receivables;

3)      to review university policy and procedures in relation to any federal regulation or code in regards to accounts receivables;

4)      to provide recommendations regarding the university’s implementation of policy and procedures that may effect accounts receivable;

5)      to review university policy and procedures regarding bad debt allowance and write offs;

6)      to serve as the reviewing committee and provide recommendations for procedures that guide the Debt Appeals – Student & Non-Student Committee, and;

7)      to serve as the reviewing committee and provide recommendations for the procedures that guide the University Registration Access & Payment Fee Appeals Committee reviews the appeals for:

               a)      Early Registration Cancellation for a Previous Balance

               b)      Registration with a Previous Balance

               c)      Installment Plan Charges

               d)      Late Registration Charges

               e)      Late Payment Charges

C.          Membership

 The standing membership of the committee shall be:

              Director of Enrollment Management – Chair

University Registrar

Vice President for Student Affairs                          

Director, Information Systems

Director, Student Financial Aid

Chair, Registration Access & Payment Fee Appeals Committee

Secretary to the Council–Administrative Assistant to the Director of Enrollment Services

Contributing Members:  Vice President for Academic Affairs & Provost, Vice President for Business Affairs, Bursar, Information Systems Programmer(s).

Other members of the University community may be invited to attend meetings and contribute ideas as issues arise.

 D.        Meeting Procedures

 1)      Meetings of the council shall be regularly scheduled the 3^rd Monday of each month at 10:00 am. A meeting may also be convened at the request of the President, Vice President for Academic Affairs & Provost, Vice President of Business Affairs or Director of Enrollment Management.

 2)      In the event it is necessary that an issue requires an approval vote from the council, a quorum must be present to qualify the vote as official.  For this council, a quorum is defined as three (3) of the five (5) appointed members.

      3)      General sequence of the meeting

                        a.       The Council Chair calls the meeting to order

b.      Council announcements

c.       Old Business

d.      New business

e.       Other Business

f.        Next meeting reminder

g.       Adjournment