NSU Disclosure

Resignation From NSU

At some time it may be necessary for a student to leave school. If this should occur, the student should not leave without completing an official resignation that will protect his or her academic standing.

Please note carefully:

1. Students who drop all courses in which they are registered must officially resign from the University. 

2. Students must initiate the resignation process in the Academic Dean's Office by completing a resignation/cancellation form.

3. A student may resign from the institution with grades of "W" prior to a date specified in the official University academic calendar. After that specified date, students may not drop a course or resign with a "W" grade. 

4. Students who leave the university without accomplishing an official resignation will have grades of "F" recorded in all courses in which they are registered and will be charged all fees associated with their registration. 

5. Students under the age of 18 must secure their parents' written approval.  

6. Students 18 years of age or older may resign without parental approval. 

7. Students who cannot resign in person should notify the Registrar's Office in writing of their intent to resign. They should also notify the Registrar in writing if another person is going to complete resignation proceedings for them. 

8. A student attending classes at a campus other than Natchitoches should check with the administrative office at that campus. 

9. Any student who resigns during the specified midterm period will be assigned the grades earned in each course at midterm (WA, WB, WC, WD, WF, WP, WZ). These grades will be used to determine academic status for those students who are on academic probation. Midterm dates are assigned by the Registrar.

Students who have extraordinary cases with extenuating circumstances may submit to their academic dean a letter of appeal within 120 calendar days following the end of the academic period in which the grades were earned, along with documentation to substantiate the case. Extraordinary cases do not include dissatisfaction with an anticipated grade or the decision to change a major.

Approval of an appeal for dropping a course or resigning after the published date may be granted by the student's dean for reasons stated below and only if the reason can be officially documented to show direct due cause. If approval to drop a course is granted, the student must also have been passing the course immediately prior to the hardship, and must have applied for the approval immediately after the hardship or illness ended. The grade assigned shall be a "W". If the dean allows the student to resign, a "W" grade shall be assigned in all courses. If the appeal is approved, the dean will notify the instructor and the Registrar. Examples of appealable cases are as follows:

1. Illness/Injury-The student must provide a letter on official stationery from the attending physician stating that the illness or injury will render the student unable to complete the course, or will cause the student to miss a significant number of days so as to make it difficult to complete the course. A hospital bill may also be used.

2. Death of an immediate family member which caused undue hardship and renders the student incapable of completing the course-The student must provide a copy of the death certificate, obituary stating relationship to the deceased, or letter from the attending clergy.

3. Natural disaster or exceptional traumatic event-The student must provide a written explanation of extenuating circumstances proving this event causes the student undue hardships.

4. National Defense-The student must provide a copy of official military orders to the Registrar's Office.

(Contact the Registrar's Office for a copy of the written policy that guides the process for withdrawal of a student activated for military service.)

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