Under
certain circumstances (as defined by PPM 49 of the State Travel
Regulations), employees are allowed to receive a travel advance. See 2002-2003
Travel Guide, page 10 of 49. Travel advances are allowed to
employees for (1) team/group travel while in team/group travel status, and
(2) temporary advances while engaging in University business trips.
Employees
receiving a travel advance are personally liable for the money
received.
"Travel
advances made in accordance with the general travel regulations are in
effect receivables from the employees."
Prior
to receiving a travel advance, an employee signs and agrees to the terms of
the Cash/Travel
Advance Agreement
form. By signing that form, the employee acknowledges that he/she has
read and is in agreement to the following terms and conditions:
-
The
employee agrees to be
personally
responsible
for any cash/travel advance issued to the employee by the University
-
The
employee agrees to submit
original receipts or unused cash immediately upon completion of the
event that the cash advance was approved for
-
The
employee agrees to repay
the advance immediately if
the cash advance was for travel and the related trip was not
taken
-
The
employee agrees to submit
a Travel Expense Account immediately upon completion of the trip or repay
the advance
-
The
employee agrees that the University
may
notify
the Payroll Office to
deduct
the amount outstanding on the advance from the employee's next salary
check if
the employee fails to repay the amount of the advance
For
additional information regarding Travel Advances, see the Fiscal Policy
& Procedures Manual, Pages VIII through VIII 3-6. The Cash /
Travel Advance Agreement is on page VIII-3-5
of the Manual.
Receivables
- A designation for claims collectible in money Back
to Text
