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NSU WRAC FACILITY POLICIES AND PROCEDURES

Building Information

The Northwestern State University WRAC Facility was built and remodeled in 2005. This 90,000 square foot facility is the largest in the area. The WRAC Facility houses two gyms with 4 basketball courts, 3000 sq. ft. free weights area, 2800 sq. ft. strength machine weight area, 2800 sq. ft. cardio-equipment area, group exercise studio, spin cycle class studio, Fitness Assessment Lab, game room, 3 racquetball courts, men's locker areas, women's locker areas, 2 steam rooms, massage room, equipment service center, student cafe, meeting rooms, 1/9 mile indoor track, and all of the NSU Department of Wellness & Recreation Administrative staff offices.

Level One (basement level)

Racquetball Courts: three state of the art racquetball courts. All courts have the markings for the exciting game of wallyball.

Free Weight Area: excellent state of the art Nautilus free weight equipment. Plenty of room and equipment to work every muscle group.

Strength Machine Weight Area: excellent state of the art Nautilus strength machine equipment. Every machine needed to work all muscle groups in a great environment.

Cardio-machine area: Nu-Step® Machines, Stairmasters, elliptical machines, recumbent, upright and spin bicycles, treadmills, and cardio-theatre.

Group Exercise studio:  Spacious aerobics studio with state of the art equipment. Utilized constantly with the many group exercise classes offered each day.

Spin cycle area: located next to the aerobics area. Houses plenty of spin cycles to be used during class.

Game Room: popular area with the students to play pool, ping pong, foosball, or shuffleboard.

Equipment Service Center: Room 135 of the basement houses our service center. Patrons are able to get all of their equipment, locker, and towel needs here with your Student ID or Patron WRAC ID.

Men/Women Locker Areas: Locker areas for NSU WRAC patrons are housed in the basement of the WRAC. Almost 500 lockers, two steam rooms, and plenty of showers and cleaning space are located in this area.

Stretching Area: located between the cardio area and the group exercise room, patrons may utilize the stretch mats for a pre or post stretching, or the different sized gymnic balls to work on those abs!

Level Two (ground floor)

Reception Area: Located as you come through the front doors of the WRAC. Here you will present your NSU One Card or WRAC ID Card for entry in to the building.

Gymnasiums: two large gymnasiums adjacent to each other. They include four basketball courts, 4 electronic scoreboards, volleyball courts, and badminton courts. Daily lockers are located on the east and west side corridors of the gymnasiums.

Café: Area for patrons to study, eat, or just visit. Located on the ground floor with tables and chairs available in this section. A large variety of vending machines available for snacks and drinks.

Fitness Assessment Lab: Located on the ground floor and serviced by our Fitness Assessment Lab Manager. Many different fitness assessment activities, testing, and personal training are offered.

Administrative Area: Located on the ground floor. Administrators are always accessible to students, faculty/staff, and alumni for help, questions, and comments. Offices include our administrative secretary, WRAC Director, Intramural coordinator, wellness coordinator, club sports, and graduate assistants.

Third Level

Indoor Track: 1/9 mile indoor track with a rubberized surface that is easy on the legs.

Stretching Areas: two stretching areas located on either side of the track will enable you to stretch before and after using the track. Track level Cardio area including Stairmasters, bikes, ellipticals and rowing machines looking out the front windows with a beautiful view of the NSU Campus.

Admittance to the WRAC Facility

Full-time Students: All current full-time NSU students must present a valid NSU ID card at the front desk to enter the WRAC Facility. All cards will be swiped on the card reader to indicate that this student is a current fee paying student. The ID card should be with each participant during his/her entire stay at the center unless the card was left at the front desk or equipment desk. No excuses accepted!

NSU Faculty/Staff: All NSU Faculty/Staff are eligible to join the WRAC by paying the appropriate fees. The Faculty/Staff ID will be formatted to enter the WRAC Facility upon membership. The fee shall be paid in advance for a year, six months or on a monthly basis through an electronic bank funds transfer. Electronic bank debit forms are available at the WRAC front desk.  Electronic debit accounts shall provide a voided check or deposit slip from the account in which you want debited.

NSU Retired Employees: All NSU Retired Employees are eligible to join the WRAC by paying the appropriate fees. The fee shall be paid in advance for a year, six months or on a monthly basis through an electronic bank funds transfer.  Electronic bank debit forms are available at the WRAC front desk.   Electronic debit accounts shall provide a voided check or deposit slip from the account in which you want debited. These members will get a Membership ID Card at the NSU One Card office located in room 156 of the NSU Student Union. There will be an ID card fee of $5.00 when first joining.

LSMSA Faculty/Staff: All LSMSA Faculty/Staff are eligible to join the WRAC by paying the appropriate fees. This fee shall be paid in advance for a year, six months, or on a monthly basis through an electronic bank funds transfer. Electronic bank debit forms are available at the WRAC front desk. Electronic debit accounts shall provide a voided check or deposit slip from the account in which you want debited.  These members will get a Membership ID Card at the NSU One Card office located in room 156 of the NSU Student Union. There will be an ID card fee of $5.00 when first joining.

LSMSA Students: All LSMSA eligible to join the WRAC by paying the appropriate fees. The fee may be paid by the semester or by the year. All fees must be paid up front. Students shall have the signature of a parent or guardian giving permission to be a member of this facility. These members will get a membership ID card at the NSU One Card Office located in room 156 of the Student Union. There will be an ID card fee of $5.00 when first joining.

NSU Alumni: All NSU Alumni are eligible to join the WRAC by paying the appropriate fees. This fee shall be paid in advance for a year, six months, or on a monthly basis through an electronic bank funds transfer. Electronic bank debit forms are available at the WRAC front desk.  Electronic debit accounts shall provide a voided check or deposit slip from the account in which you want debited.  An NSU alumnus is defined as one who has graduated from NSU. These members will get their membership ID Card at the NSU One Card office located in room 156 of the NSU Student Union. There will be an ID card fee of $5 when first joining.

Friends of NSU: This membership is open to any member of the NSU Alumni Association, NSU Athletic Association, or NSU Foundation who makes an annual donation of at least $100.00 to Northwestern State University on an annual basis. These members are eligible to join the WRAC by paying the appropriate fees. This fee shall be paid in advance for a year, six months, or on a monthly basis through an electronic bank funds transfer.  Electronic bank debit forms are available at the WRAC front desk.  Electronic debit accounts shall provide a voided check or deposit slip from the account in which you want debited. These members will get their membership ID card at the NSU One Card Office. There will be an ID card fee of $5 when first joining.

Guests: Each guest shall pay a fee of $10.00 per visit. All guests must show a picture ID, fill out a guest form, and pay the $10.00 fee at the front desk.

Spouses and Dependents: Spouses of any of the above groups may join the WRAC Facility, as long as their spouse in an above group is also a member. Spouses shall pay appropriate fees. These members will get their membership ID Card at the NSU One Card office. There will be a $5 fee when first joining. There is no membership fee for dependents of these members, but there are procedures to follow. Any dependent under the age of 14 must enter the facility with his/her parent who is a WRAC member. Dependents shall pay the $5.00 entry fee to pick up their membership Card. Children under the age of 8 are not allowed to use the facility. A current member must accompany children under the age of 14 at all times. Dependents using the WRAC Facility are those defined as being between the ages of 8-18 and not yet graduated from High School.

Collegiate Dependents: Dependents of members who are currently full-time students at another University may join the WRAC during the summer by paying the appropriate fees and providing a current picture ID from the University they currently attend. All fees must be paid up front. This membership will be valid during various Holiday seasons. These members will get their membership ID card at the NSU One Card Office located in room 156 of the NSU Student Union. There will be a $5 ID card fee when first joining.

30 Day Trial:  Anyone is eligible to purchase a 30 day trial membership.  You shall provide a picture identification as well as fill out all proper paperwork.  This membership is good from the date of purchase for 30 days.  All fees shall be paid up front.  A WRAC ID card must be purchased for $5.00 and may be picked up at the NSU One Card Office located in room 156 of the NSU Student Union. 

 There will be NO pro-rated fees for any memberships.

** Using another persons ID Card or under any other false pretenses to gain admittance to the WRAC may result in the confiscation of the ID and termination of ones membership for one year. All students involved will be referred to the Vice President for Student Affairs**

WRAC Facility Membership Fees

All members (except NSU Students) shall sign a membership contract for one year or six months. All members shall pay a $5 ID card fee(except NSU Students/Faculty/Staff). Fees may be paid the following ways:

• 1 Year (Best Deal)
• 6 Months
• Monthly *

*Alumni is defined as one who has graduated from NSU
**Friend of NSU is defined as one who makes a minimum donation of at least $100 per year to the NSU Alumni Association, NSU Athletic Association, or NSU Foundation during the calendar year of one's membership.
*** To be eligible for a spouse membership, your NSU affiliated spouse must already be a member in one of the above groups

All WRAC Facility members who are not NSU students or NSU Faculty Staff shall get a WRAC picture ID card at the One Card office in the NSU Student Union 24 hours after initial membership sign-up. You may pick this up after your $5.00 ID card fee has been paid. There will be a replacement fee of $5.00 for a new card.

Any delinquent unpaid balances due by any patron are subsequent to being placed with the University's Contracted Collection Agency and reported to credit bureaus, and that Patron will be responsible for all associated collection costs and legal fees as allowed under Louisiana State Law.

WRAC CARDHOLDER INFORMATION

Closure of Facilities and/or modification of hours     

The NSU Department of Wellness and Recreation reserves the right to limit access to, or temporarily or permanently close, facilities in case of an emergency, natural disaster, sociopolitical or economic changes, or for other reasons that may require closure. The facility will have closure or modification of hours during holidays, school term breaks, and Summer. (These will be posted in advance).

Amendment of Rules & Regulation and Fee Structure

The NSU Department of Wellness and Recreation, may, at its sole discretion, make such amendments to the rules and regulations, or the schedule fees, at any time and from time to time, without prior notice or individual notice to each cardholder. Such amendments shall be binding for all [appropriate] cardholders. Such amendments will be voted on and enforced by the NSU Recreational Sports Committee. The NSU Recreational Sports Committee will be made up of seven members. This will include five members from the current SGA, appointed or re-appointed by the SGA President each year, and two faculty/staff members asked to serve on the committee by the Director of Wellness and Recreation.  SGA members may serve two years maximum. Faculty/Staff members will serve a four-year term.

WRAC Refund Policy

The membership or services purchased at the NSU WRAC Facility are not transferable and there shall be no refund or cancellation during the term of your contract.

Assumption of Risk

A cardholder who participates in recreational sports activities will be doing so at his/her own risk. The Department of Wellness and Recreation and the University are not liable for any accident, injury, loss, or damage to personal property suffered by a cardholder or guest while in facilities managed by The Department of Wellness and Recreation or participating in any recreational sports activity. The Department of Wellness and Recreation and the University do not carry any insurance program to cover participants. Participation in any recreational sports activity is on a voluntary basis. All cardholders are strongly encouraged to undergo a health evaluation and consult with a personal physician so indicating fitness level appropriateness for strenuous activity prior to participating in any recreational sports activity.

Parking

All WRAC members must have a parking permit and park in the designated lot during the hours of 7:00am - 3:00pm daily. Parking permits are required outside of these hours; however, you may park in any parking lot with a valid permit.

Termination of WRAC Facility Privileges

The NSU Department of Wellness and Recreation, at its sole discretion, may terminate WRAC Facility Privileges if a cardholder:

1. Fails to pay any of his or her monetary obligations to the NSU Department of Wellness and Recreation, whether under these rules or regulations, or otherwise.
2. Fails to adhere to the rules and regulations of the WRAC, NSU Intramurals, or NSU Wellness programs.
3. Fails to adhere to the NSU Student Code of Conduct while using the WRAC Facility.
4. Willfully damages any facility or equipment.
5. Enters incorrect information on his/her application form.
6. Violates any government laws or regulations, or rules of Northwestern State University, and its affiliates.
7. Damages the Department of Wellness and Recreation or the University's name and reputation through any actions.
8. Fails to act in an orderly manner or engages in improper conduct.
9. Fails to comply with instructions by staff regarding policies.
10. Anyone who has their WRAC privileges suspended or terminated may appeal to the NSU Recreational Sports Committee.
11. NSU Students who fail to adhere to these policies or those contained in the NSU Code of Conduct, will be assured due process as allowed by the NSU Code of Conduct.

1. The WRAC Facility is not responsible for lost or stolen articles.
2. Members are encouraged to store all personal belongings securely in lockers available in the WRAC Facility.
3. Staff members are not permitted to hold equipment, valuables, or bags for members.
4. Found items should be turned in to the service desk on the bottom floor of the WRAC Facility.
5. Equipment found in all WRAC facilities will be sent to the service desk in the WRAC Facility on a daily basis.
6. Inquiries regarding items lost that day should be made to that specific location. Any day thereafter, inquiries should be made at the WRAC Facility service desk.

1. It is recommended that all members and guests leave no valuables unattended.


2. When showering, do not leave any soap or shampoo in the shower area.


3. Lost and found articles may be taken to the service desk.


4. All thefts, vandalism, or unusual situations should be reported on an incident report form. You may get this form at the service desk.


5. There are operated daily wallet lockers located on each side of the gymnasium.

Vending Area

All food and beverages shall stay in the seated café area. No food, gum, or beverage is allowed anywhere else in the facility. There will be absolutely NO loitering.

Hallways

1. No type of sport activities will be allowed in hallways of the WRAC building
.

2. No bouncing balls at any time.
3. Nothing may be posted on any hallway wall, only on appropriate bulletin boards. One must have permission from a WRAC Professional Staff member to post a flyer in the WRAC facility.

1. All patrons of the WRAC are welcome to participate in the Personal Training Program and receive a fitness assessment.


2. All patrons interested in a fitness assessment must contact the Fitness Assessment Lab or the wellness coordinator to make an appointment.


3. All patrons that participate in the Personal Training Program must have a fitness assessment to begin the program.


4. All patrons are able to have a fitness assessment without participating in the Personal Training Program.


5. A fitness assessment includes:


1. Resting Heart Rate


2. Resting Blood Pressure


3. Cardiovascular Endurance Test (YMCA Cycle Ergometer Protocol)


4. Muscle Strength/Endurance Test (push-up/curl-up test)


5. Body Fat Composition (skin fold test)


6. Flexibility Testing (sit & reach test)


6. All patrons are able to get separate tests done such as; body composition only, blood lipid testing only; there will be a fee for each test done.


7. All patrons that participate in the Personal Training Program and have their initial consultation will be given an informed consent, medical history, goal setting, and personal trainer/client contract forms to sign before starting the program. The patron must have all paperwork filled out completely before the fitness assessment can be done.


8. Along with the paper work mentioned above there is a physician’s clearance form that must be signed by a physician before the fitness assessment for those patrons that have 2 or more risk factors from their medical history. Each medical history will be reviewed by the Wellness Coordinator to determine if a physician’s clearance is needed. All determinations will be referenced by The American College of Sports Medicine Guidelines for Exercise Testing and Prescription 6th Edition.


9. Before any testing or personal training can take place all personal training and fitness assessment fees must be paid in full and a receipt must be given to the Fitness Assessment Lab Manager or Wellness Coordinator for proof of purchase.


10. All paper work, fitness assessment data and exercise prescription information will remain confidential between the Fitness Assessment Lab Manager, client, personal trainer and the Wellness Coordinator if needed.


11. Client’s have 4 months (from the date of purchase) to use a Personal Training package. Any sessions not used after 4 months from the date of purchase are void. Medical situations will be considered an exception and must be validated by a physician. This policy will be made clear to the client in the initial consultation, as stated in the informed consent.


12. Cancellation/No-Show Policy: Payment must be made in advance. No refunds will be given if the client does not show up for an appointment. If the client informs the personal trainer of an absence at least 8 hours in advance, the client will not be charged for the missed appointment and the Personal Trainer and the client can arrange the next session. If the client does not inform the instructor of an absence, the client will be charged for the missed appointment and will not receive credit.

Equipment Check-out (Service Center/Rm 135)

1. All equipment and towels may be checked out with your membership card. For anything not returned the same day, there will be a charge of $1/day. Anything not returned within two weeks will be considered lost and the individual will be charged a replacement cost.


2. Anything checked out is the sole responsibility of those who checked it out from that point until returned. Any lost or stolen item will be charged to the member.


3. If damages occur, the member will be responsible for the cost of repairing or replacing the item(s).


4. Any member, who has pending fees for items not returned or damaged for any reason, will have his/her WRAC privileges suspended immediately until fees have been paid.


5. Abuse of equipment will not be tolerated. Users will be charged replacement cost for damaged items, and may lose facility privileges.


6. No one under the age of 14 may borrow equipment.

1. Patrons should use extreme caution in lifting weights to avoid potential injury to themselves and others. Spotters are recommended for all lifters.


2. To avoid congestion and waiting lines, patrons should limit their workout times to 15-minute intervals per piece of weight equipment and 30-minute intervals for cardiovascular equipment.


3. Proper workout clothing and shoes must be worn in all weight and fitness areas. No denim pants/shorts, cutoff shorts, boots, hard-soled shoes, or non-athletic shoes allowed.


4. All patrons must have a towel to enter weight and fitness areas. Patrons are required to wipe down all equipment, benches, and cardio-vascular machines after use.


5. Absolutely no food, gum, or beverages are allowed in any of the weight and fitness rooms. Only water is allowed in each room, and it must be in a resealable plastic container.


6. Each person may have only one set of dumbbells off the rack at one time. All equipment must be returned to its proper location after use.


7. All equipment must remain in the weight and fitness rooms.


8. Weight belts that may damage equipment must be removed or covered completely.


9. Personal belongings such as backpacks, wallets, etc. may not be placed anywhere in the weight room or fitness areas.


10. Please direct all concerns and maintenance needs to the weight or fitness room attendant.


11. Weights and bars of any kind should not be leaned against the wall, pillars, equipment, or mirrors.


12. Top loading additional weights on to the weight stack machines is unsafe and prohibited.


13. Only NSU Department of Wellness and Recreation personal trainers are allowed to train users in this facility.


14. Persons under the age of 16 years may not use the free weight room.


15. Profanity, excessively loud or suggestive language will not be tolerated and may lead to suspension from the WRAC facility.


16. All shorts and work-out pants must be pulled up to at least waist level.


17. For safety reasons & electronic interference with facility equipment, cell phone usage is strictly prohibited while using weight or fitness areas.


18. No loitering.


19. Weight and fitness rooms attendants may ask any patron to leave the facility if
    necessary


20. Any violation of any of these policies may lead to a prolonged and/or permanent suspension from the WRAC facility.


21. No one under the age of 14 may use the strength machine room, fitness, or cardio rooms.

Racquetball Court Regulations

1. Reservations may be made up to 1 week in advance at the service desk.


2. Courts will be given away 10 minutes after a reservation if you are a "no show".


3. Check in at the service center before going on court.


4. Only non-marking tennis shoes and non-marking racquetballs may be used


5. Protective eyewear is required and must be worn properly


6. Metal racquets must have racquet guards


7. No beverages are allowed inside racquetball courts. Please leave water bottles outside the courts.


8. Only racquetball, walleyball, and handball are allowed to be played on these courts.


9. Any player not following rules will be asked to leave the facility. Infractions will be reported to the facility coordinator and may result in loss of privileges.


10. No one under the age of 12 may use the racquetball courts.

Gymnasium Regulations

1. DUNKING, GRABBING, or HANGING from the rims is strictly prohibited. You will immediately be asked to leave the facility. A report will be turned in to the facility coordinator and may result in loss of privileges.


2. Playing or shooting basketball is not allowed when any part of the volleyball or badminton systems are set up. Ask a building supervisor to take them down.


3. No bags or excess equipment allowed in the gym. Please use the cubby holes provided in the free weight room, fitness floor, or lockers.


4. Proper athletic clothing and footwear must be worn at all times. Only non-marking athletic shoes are acceptable. No bare feet or sock/stocking feet are allowed. No denim pants/shorts or cut-off shorts allowed. Shirts must be worn at all times.


5. For safety reasons: no hats or jewelry may be worn in the gym while participating in activity. Shorts or sports pants must be pulled above the waist.


6. No fighting, foul or abusive language will be tolerated.


7. No food or drink is allowed in the gymnasium.


8. Chewing gum is prohibited.


9. Hitting or throwing any balls against the walls is prohibited. No one is allowed to strike the protective mats on the walls for any reason.


10. Cell phone use on the gymnasium floor is prohibited.


11. No loitering


12. Any violation of rules may lead to a lengthy or permanent ban from the facility.

1. The jogging direction will be rotated daily. Please follow the posted direction.


2. The outside lane is for jogging. The two inside lanes are for walking.


3. Faster joggers stay to the outside lane.


4. Stretching and observation are allowed in designated locations only.


5. No loitering is allowed on track surface. No standing and watching the gymnasium from the track.


6. No food, beverages, or chewing gum allowed in track area.


7. Appropriate clothing and shoes should be worn at all times.
8. Children ages 8-13 must be supervised by a parent. at ALL TIMES.

1. Personal items must be stored in the cubicles provided in the aerobics room 154.
No personal items may be brought in to any other group exercise areas.

2. Any equipment provided in a group exercise class may not be taken out of the room in which the class is being held.


3. Personal hand weights are not allowed. Hand weights will be provided for appropriate classes. Hand weights may only be used at the direction of the leader.


4. Capacities will be strictly enforced. Allowing extra participants into the rooms is a safety hazard. The number of participants will vary based on the type of activity and available equipment.


5. Entry to any class is not allowed ten minutes after the class has begun.


6. No one under the age of 14 may use the group exercise rooms.

1. Equipment for the game rooms may be borrowed at the service center rm. 135.
   ID will be requested to use equipment.


2. The member is responsible for all borrowed equipment from the time taken from the service center. You are responsible for any lost, stolen, or damaged equipment, no matter how it happens. No one under the age of 14 may borrow equipment.


3. There is a time limit of one hour per table if people are waiting.


4. Abuse of equipment will not be tolerated. Users will be charged cost of damages and may lose WRAC privileges.

1. A valid ID or a guest fee is required to enter the WRAC Facility.


2. All entry and exiting is done through the front doors of the facility. Using any other doors for any reason other than a fire is a violation and may result in immediate termination of all WRAC facility privileges. This is a prosecutable offense.


3. Admitting a non-member in to the facility is a violation and may result in immediate termination of all WRAC facility privileges for all parties involved.


4. Children ages 8-18 may use certain facilities. Please see individual facility rules and regulations.


5. Athletic clothing and footwear must be worn in all athletic facilities in the center.


6. Smoking and chewing tobacco are prohibited in the WRAC Facility.


7. Absolutely no alcohol, drugs, or weapons are to be brought on to the WRAC premises.


8. Mopeds, bicycles, baby carriages, skateboards, roller skates, and roller blades are not allowed in the facility under any circumstances.


9. No loitering in the facility or on the grounds of the facility.


10. No bare feet or stocking/sock feet allowed in the facility other than the locker room.


11. Photographic devices may not be used in the WRAC facility.


12. No types of sport activities or bouncing balls are allowed in the hallways.


13. Anything posted on the bulletin boards must get permission from a WRAC Professional staff member.


14. Any students who owe money to the WRAC for any reason may have a hold put on his/her University account in the registrars office until all bills have been paid.


15. NSU students who fail to adhere to these policies, or those contained in the NSU Code of Conduct, will be assured due process as allowed by the NSU Code of Conduct.