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Purchasing
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Purchasing
Purchasing Policy and Procedures
Purchasing 101
Purchasing Overview
Purchasing Authority
Prohibited Expenditures
Artificial Division of Purchases
Legal and Ethics Restrictions
AP Voucher (For Purchasing Only) < $500
JML 25-104 Small Purchases $10,000 to $60,000
Confirming Orders (CO) < $5,000
Order Not Exceeding (NW) < $30,000
Telephone Quotes (TQ) $30,000 to $60,000
Non-Competitive Purchases (NC)
Printing Services
Invitation to Bid (SB) < $60,000
State Contract Purchases
Public Works Contracts
IT Hardware/Software Maintenance < $100,000
Emergency Purchases
Sole Source Purchases
Insurance Requirements for Vendors
Professional Services Contracting
Food Policy and Procedures
P-Card Policy and Procedures (Rev 11/25)
Amazon Business
Frequently Asked Questions
Fiscal Year End
Banner Finance Guides
NSU Banner PO Types
NSU Account Codes
NSU Creating a Requisition FPAREQN
NSU Receiving Goods FPARCVD
NSU Approving a Requisition FOAUAPP
General Purchasing Forms
Accounts Payable Voucher
Accounts Payable Voucher Continuation
Request for Special Meals
PO Cancellation/Change Form
Requisition Worksheet
Telephone Quotation Tabulation (Rev 1/21)
Vendor Create/Modication Form
Emergency Declaration Request Form
Sole Source Proprietary Form
Purchasing ACH Direct Deposit Form
Authorized Dealer Certification
2026 NSU Sales Tax Exemption Form
2026 NSU W-9 Form
P-Card Forms
Cardholder/Approver Enrollment/Change Form
Cardholder Agreement Form
Approver Agreement Form
Missing Receipt Form
Reconciliation Voucher
Statement of Disputed Item Form
P-Card Purchase Approval Form
Professional Services Forms
Types of Services
Checklist for Contracts up to $2,000
Checklist for Contracts over $2,000
Individual Questionnaire Form
Contract for Services up to $2,000
Contract for Services over $2,000
Contract for Professional Services Goal and Objectives
Certification Letter (Contracts > $5,000)
Amendment to Agreement between State of Louisiana
Board Resolution Sample
Disclosure of Ownership
Business Associate Contract - HIPAA
Cost Benefit Analysis (CBA) Document
Exemption Determination Letter
SCS Agency Request Form & Instructions
W-9
Purchasing Memos
P18-7 Memo - Restricted Purchases
P18-10 Memo - Updated Professional Contracts
P19-7 Memo - Authority to Sign
P20-5 Memo - COVID-19 Procurement and Services
P20-7A Memo - Purchasing PPM and Forms Updates
P20-7B Memo - Banner Finance Access
P20-7C Memo - Essential Good and Services Only and COVID-19 PPE Supplies
P20-11 Memo - Hudson Veteran Initiative Purchases
P21-1 Memo - Purchasing Small Purchase Regulations
P21-4 Memo - Purchasing Updates
P25-104 Memo - Small Purchase Regulations
Additional Information
Fireworks on Campus
Petty Cash Funds Departmental
Interdepartmental Invoices
Physical Plant Warehouse Requisition and Warehouse Credit
Departmental AP Voucher
Telephone Charges
Cash Advance Disbursements for Student
Useful External Links