Banner

Banner Finance Departmental User Guides – Table of Contents

I. Banner Finance Introduction and Navigation

• I. Banner Finance Introduction and Navigation

II. Banner Finance Ledgers and Chart of Accounts

• II-1. Finance Ledgers and Chart of Accounts
• II-2. COA for General Ledger (rev. 12/20)
• II-3-A. COA for Operating Ledger – Index Codes (Rev. 8/25)
• II-3-B. COA for Operating Ledger – Program Codes
• II-3-C. COA for Operating Ledger – Revenue Codes
• II-3-D. COA for Operating Ledger – Expenditure Codes (Rev. 10/21)

III. Departmental FOAPAL Creates

• III. Departmental FOAPAL Creates

IV. Approvals

• IV. Approvals

V. Banner Finance User Documents

BFDUG – Accounting and Reporting

• Budget Revision Request
• Budget Revision Request With Continuation Page
• Check Void/Cancellation (rev. 8/19) – SAMPLE
• General Encumbrance
• Interdepartmental Invoice
• Journal Voucher (rev. 3/19)
• Void/Stop Payment Request (Rev 4/23)

BFDUG – Accounts Payable

• Accounts Payable Voucher
• Accounts Payable Voucher Continuation

Documents – Student Accounting and Cashiering

• Student ID Request Form
• Bank Account Certification Memo
• Bank Account Certification Form
• Banner AR Journal Entry Voucher – SAMPLE
• Cash Advance Agreement
• Credit Card Mail/Telephone Authorization Form
• Daily Reconciliation of Ticket Sales
• Daily Report of Receipts
• Departmental Cash Receipt
• Departmental Cash Receipt Form Control Log
• Departmental Mail Receipt List
• Departmental Ticket Log
• Direct Cash Receipt
• Invoice Control Log – Sample
• Lab Fee Request Entry Form
• Log of Complementary Tickets Issued
• Manual Refund Direct Pay Voucher
• Northwestern State University Invoice
• NSU CDC/Lab School Parent/Student Information Form
• Pay-In Voucher – Sample
• Petty Cash Voucher
• Roster of Participants in Camps, Clinics, Non-SCH Activities, Etc.
• Student Account Adjustment Worksheet
• ULS Notification of Service Charge
• Vault Register
• Banner Payables Listing
• Departmental Invoice Forms Control Log – Sample

BFDUG – Data Management

• AP Check Log
• Finance Access Request
• Finance Access Request Continuation
• Access Security Form – Finance (Rev. 6/21)
• Access Security Form – HR/Payroll (Rev. 6/21)
• FOAPAL Maintenance Forms
  • Account Code Maintenance Form
  • Activity Code Maintenance Form
  • Agency Code Maintenance Form
  • Fund Code Maintenance Form
  • Grant Code Maintenance Form
  • Index Code Maintenance Form
  • Organization Code Maintenance Form
• Budget Unit Head Change Form (Rev. 7/21)

BFDUG – Purchasing

• Purchasing Policy and Procedures User Guides/Documents/Forms

BFDUG – Travel

• Travel Policy and Procedures User Guides/Forms/Important Links

BFDUG – Grants

• Award Signature Request
• Notice of Intent to Develop a Proposal for External Funding
• Notification of Grant Award that contains Student Aid
• Project Award Notice
• Request for Waiver of Facility and Administrative Cost
• Request for Waiver of Notice of Intent to Develop a Proposal for External Funding
• Request for Waiver of ORSPs 10-Day Advance Deadline
• Routing form for Submission of Grant Proposals or Contracts to External Sponsoring Agencies

BFDUG – Motorpool

• Trip Ticket

BFDUG – Warehouse

• University Warehouse

VI. Frequently Used Banner Finance Queries

• VI-1. Drilling Down Query Forms for Additional Information
• VI-2. General Budget Queries
• VI-3. Grant Queries
• VI-4. Procurement and Vendor Queries
• VI-5. Fixed Assets Queries
• VI-6. Document by User FOADOCU
• VI-7. Document History FOIDOCH
• VI-8. Banner Extract Data with Key
• VI-9. Banner Extract Data No Key

VII. Departmental Argos Reports

• VII. View Argos Report

VIII. Checking Budget Availability

• Checking Budget Availability (Rev. 6/19)

IX. Purchase Requisition Processing

• Banner 9 – Creating a Requisition
• IX-1. Purchase Requisition Processing Overview
• IX-2. Creating a Requisition – FPAREQN
• IX-3. Creating a University Printing Requisition – FPAREQN
• IX-4. Creating a Departmental Warehouse Requisition – FPAREQN
• IX-5. Creating a P-Card Requisition – FPAREQN
• IX-6. Requisition Approval – FOAUAPP
• IX-7. Copy Requisition Option
• IX-8. Removing an Unwanted, Incomplete Requisition – FPAREQN
• IX-9. How to Make Changes to a Completed Requisition – FOADOCU
• IX-10. Removing-Canceling a Completed Requisition – FPARDE
• IX-11. How to Create a Purchase Order with Approval Conflicts
• IX-12. Querying Purchasing and Procurement Documents
• IX-13. Glossary of Banner Forms Commonly Used for Purchasing and Procurement

X. Receiving Goods and Services

• Banner 9 – Receiving Goods and Services
• X-1. Receiving Goods FPARCVD – Quick References
• X-2. Receiving Purchased Goods and Services – FPARCVD
• X-3. Adjusting a Completed Receiver Document – FPARCVD
• X-4. Removing an Unwanted In Process Receiving Document – FPARCVD
• X-5. Returning Goods – FPARTRN
• X-6. Removing-Canceling Returned Goods – FPARTRN
• X-7. Receiver Document Queries
• X-8. Glossary of Banner Forms Commonly Used for Receiving