BUSINESS AFFAIRS

• IV. Approvals

• I. Banner Finance Introduction and Navigation

• II-1. Finance Ledgers and Chart of Accounts
• II-2. COA for General Ledger (rev. 12/20)
• II-3-A. COA for Operating Ledger - Index Codes (Rev. 5/26)
• II-3-B. COA for Operating Ledger - Program Codes
• II-3-C. COA for Operating Ledger - Revenue Codes
• II-3-D. COA for Operating Ledger - Expenditure Codes (Rev. 10/21)

• Checking Budget Availability (Rev. 6/19)

• VII. View Argos Report

• III. Departmental FOAPAL Creates

• VI-1. Drilling Down Query Forms for Additional Information
• VI-2. General Budget Queries
• VI-3. Grant Queries
• VI-4. Procurement and Vendor Queries
• VI-5. Fixed Assets Queries
• VI-6. Document by User FOADOCU
• VI-7. Document History FOIDOCH
• VI-8. Banner Extract Data with Key
• VI-9. Banner Extract Data No Key

• Banner 9 - Creating a Requisition
• IX-1. Purchase Requisition Processing Overview
• IX-2. Creating a Requisition - FPAREQN
• IX-3. Creating a University Printing Requisition - FPAREQN
• IX-4. Creating a Departmental Warehouse Requisition - FPAREQN
• IX-5. Creating a P-Card Requisition - FPAREQN
• IX-6. Requisition Approval - FOAUAPP
• IX-7. Copy Requisition Option
• IX-8. Removing an Unwanted, Incomplete Requisition - FPAREQN
• IX-9. How to Make Changes to a Completed Requisition - FOADOCU
• IX-10. Removing-Canceling a Completed Requisition - FPARDE
• IX-11. How to Create a Purchase Order with Approval Conflicts
• IX-12. Querying Purchasing and Procurement Documents
• IX-13. Glossary of Banner Forms Commonly Used for Purchasing and Procurement

• Banner 9 - Receiving Goods and Services
• X-1. Receiving Goods FPARCVD - Quick References
• X-2. Receiving Purchased Goods and Services - FPARCVD
• X-3. Adjusting a Completed Receiver Document - FPARCVD
• X-4. Removing an Unwanted In Process Receiving Document - FPARCVD
• X-5. Returning Goods - FPARTRN
• X-6. Removing/Canceling Returned Goods - FPARTRN
• X-7. Receiver Document Queries
• X-8. Glossary of Banner Forms Commonly Used for Receiving

• Budget Revision Request
• Budget Revision Request With Continuation Page
• Check Void/Cancellation (rev. 8/19) - SAMPLE
• General Encumbrance
• Interdepartmental Invoice
• Journal Voucher (rev. 3/19)
• Void/Stop Payment Request (Rev 4/23)

• Accounts Payable Voucher
• Accounts Payable Voucher Continuation

• Central Receiving User Guide and Documents

• Finance Access Request
• Budget Unit Head Change Form

• Log for Banner Numbers

• V-1. Banner User Documents Overview
• V-2. Banner Document Numbering

• Award Signature Request
• Notice of Intent to Develop a Proposal for External Funding
• Notification of Grant Award that contains Student Aid
• Project Award Notice
• Request for Waiver of Facility and Administrative Cost
• Request for Waiver of Notice of Intent to Develop a Proposal for External Funding
• Request for Waiver of ORSPs 10-Day Advance Deadline
• Routing form for Submission of Grant Proposals or Contracts to External Sponsoring Agencies

• Trip Ticket

• Payroll Forms

• Purchasing Policy and Procedures User Guides/Documents/Forms

• Travel Policy and Procedures User Guides/Forms/Important Links

• University Warehouse

• VII-1 Request for Budget Revision
• VII-2 Budget Development
• - List of Enhancement Budgetary Priorities (1-N)
• - Budget Enhancement Proposal Request Form
• - Budget Enhancement Proposal Request - EXAMPLE
• VII-3 Line Item Deficit Notification

• VI-1 Grant and Contract Proposal
• VI-2 Effort Reporting System for Federally Sponsored Projects

• IX-1 Procedure for Requesting to Add to Change Administrative and Student Fees Assessed ALL Students
• IX-2 Rent and Use of Property
• IX-3 Procedure for Creating or Changing Student Self-Assessed Fees
• IX-4 Preservation of Records Policy Statement
• IX-4-A Preservation of Records Litigation Hold Requirements

• II-1-A Departmental Cash Receipts - Manual
• II-1-B Departmental Cash Receipts - CashNet
• II-2-A Off-Campus Departmental Cash Receipts - Manual
• II-2-B Off-Campus Departmental Cash Receipts - CashNet
• II-3 Bank Account Certification and Fiscal Responsibility for Student Organizations, Clubs, Groups, and Other Organizations Affiliated with the University
• II-4 Departmental Credit Card Processing
• II-5 Departmental Ticket Sales - Non-Athletic
• II-6 Natchitoches NSU Folk Festival
• II-7 Student Account Adjustment Worksheets
• II-8 Lab Fee Request
• II-9 Third Party Invoicing
• II-10 End-of-Year Deferral of Cash Receipts and Revenues
• II-11 Departmental Vault/Safe Control
• II-12 Accounts Receivable Departmental Charge/Payment
• II-13 Procedure for Requesting to Add/Change Lab or Course Fees

• VIII-1 Reporting of Insurance Claims
• VIII-2 Blanket Property Coverage for Employees Personal Property Located on University Premises
• VIII-3 Property Coverage on Building Structures of Non-State Owned Buildings
• VIII-4 Blanket Property Coverage on Vacant Buildings
• VIII-5 Insurance Requirements for Rent of University Facilities By individuals and Organizations
• VIII-6 Report of Incident Filing for Insurance Purposes
• VIII-7 Exhibitor Agreement
• VIII-8 Reporting of Incidents Involving Fraud

• Travel

• Student ID Request Form
• Bank Account Certification Memo
• Bank Account Certification Form
• Banner AR Journal Entry Voucher - SAMPLE
• Cash Advance Agreement
• Credit Card Mail/Telephone Authorization Form
• Daily Reconciliation of Ticket Sales
• Daily Report of Receipts
• Departmental Cash Receipt
• Departmental Cash Receipt Form Control Log
• Departmental Mail Receipt List
• Departmental Ticket Log
• Direct Cash Receipt
• Invoice Control Log - Sample
• Lab Fee Request Entry Form
• Log of Complementary Tickets Issued
• Northwestern State University Invoice
• Pay-In Voucher - Sample
• Petty Cash Voucher
• Roster of Participants in Camps, Clinics, Non-SCH Activities, Etc.
• Student Account Adjustment Worksheet
• ULS Notification of Service Charge
• Vault Register
• Banner Payables Listing
• Departmental Invoice Forms Control Log - Sample
• NSU CDC/Lab School Parent/Student Information Form
• Manual Refund Direct Pay Voucher

• Year Ending 2024
• Year Ending 2023

• Business Affairs Organizational Chart

• Direct Deposit Online Procedures (Changes/Updates)
• L-4 LA Tax Withholding (Rev 1/25)
• W-4 Federal Tax Withholding (2026)
• 403b Supplemental Annuity Carriers
• 403b Salary Reduction Agreement
• 457b Deferred Comp Contact
• 457b Deferred Comp Plan
• Request for Leave
• Compensatory (K) Time/Overtime Earned
• University POLICE Compensatory/Overtime Earned
• Student Timesheet
• Wages Employee Hourly Time and Attendance Report
• Web Timesheet Approver Change Form

• Departmental vs Web Time Entry
• Departmental Time Entry
• Web Time Entry Policy
• Web Time Entry Instructions - Classified & Unclassified Non-Exempt
• Web Time Entry Instructions - Faculty & Unclassified Exempt
• Web Time Entry Instructions - Graduate Assistant
• Web Time Approver Instructions

• 2026 Pay Schedule - Biweekly (BW)
• 2026 Pay Schedule - Monthly (MN)
• 2026 Pay Schedule - Monthly Adjunct (MN)
• 2026 Pay Schedule - Summer (SM)
• University Holiday & Closure Dates

• Hudson Benefits Sheet

• Fireworks on Campus
• Petty Cash Funds Departmental
• Interdepartmental Invoices
• Physical Plant Warehouse Requisition and Warehouse Credit
• Departmental AP Voucher
• Telephone Charges
• Cash Advance Disbursements for Student
• Useful External Links

• NSU Banner PO Types
• NSU Account Codes
• NSU Creating a Requisition FPAREQN
• NSU Receiving Goods FPARCVD
• NSU Approving a Requisition FOAUAPP

• Dell
• Hudson Initiative
• Louisiana Veteran Initiative
• Office Supplies - State Contract

• Accounts Payable Voucher
• Accounts Payable Voucher Continuation
• Request for Special Meals
• PO Cancellation/Change Form
• Requisition Worksheet
• Telephone Quotation Tabulation (Rev 1/21)
• Vendor Create/Modication Form
• Emergency Declaration Request Form
• Sole Source Proprietary Form
• Purchasing ACH Direct Deposit Form
• Authorized Dealer Certification
• 2026 NSU Sales Tax Exemption Form
• 2026 NSU W-9 Form

• Cardholder/Approver Enrollment/Change Form
• Cardholder Agreement Form
• Approver Agreement Form
• Missing Receipt Form
• Reconciliation Voucher
• Statement of Disputed Item Form
• P-Card Purchase Approval Form

• Types of Services
• Checklist for Contracts up to $2,000
• Checklist for Contracts over $2,000
• Individual Questionnaire Form
• Contract for Services up to $2,000
• Contract for Services over $2,000
• Contract for Professional Services Goal and Objectives
• Certification Letter (Contracts > $5,000)
• Amendment to Agreement between State of Louisiana
• Board Resolution Sample
• Disclosure of Ownership
• Business Associate Contract - HIPAA
• Cost Benefit Analysis (CBA) Document
• Exemption Determination Letter
• SCS Agency Request Form & Instructions
• W-9

• P18-7 Memo - Restricted Purchases
• P18-10 Memo - Updated Professional Contracts
• P19-7 Memo - Authority to Sign
• P20-5 Memo - COVID-19 Procurement and Services
• P20-7A Memo - Purchasing PPM and Forms Updates
• P20-7B Memo - Banner Finance Access
• P20-7C Memo - Essential Good and Services Only and COVID-19 PPE Supplies
• P20-11 Memo - Hudson Veteran Initiative Purchases
• P21-1 Memo - Purchasing Small Purchase Regulations
• P21-4 Memo - Purchasing Updates
• P25-104 Memo - Small Purchase Regulations

• Purchasing 101
• Purchasing Overview
• Purchasing Authority
• Prohibited Expenditures
• Artificial Division of Purchases
• Legal and Ethics Restrictions
• AP Voucher (For Purchasing Only) < $500
• JML 25-104 Small Purchases $10,000 to $60,000
• Confirming Orders (CO) < $5,000
• Order Not Exceeding (NW) < $30,000
• Telephone Quotes (TQ) $30,000 to $60,000
• Non-Competitive Purchases (NC)
• Printing Services
• Invitation to Bid (SB) < $60,000
• State Contract Purchases
• Public Works Contracts
• IT Hardware/Software Maintenance  < $100,000
• Emergency Purchases
• Sole Source Purchases
• Insurance Requirements for Vendors
• Professional Services Contracting
• Food Policy and Procedures
• P-Card Policy and Procedures (Rev 11/25)
• Amazon Business
• Frequently Asked Questions
• Fiscal Year End

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• Compliance
• Human Subjects
• NSU Grants Conference
• Proposal Preparation

• Travel Checklists (Rev.10-24)
• How to Apply for a T-Card (Rev.07-25)
• Use of CBA – Airfare & Lodging (Rev. 07-25)
• GSA Rates
• Christopherson Business Travel
• Christopherson Business Travel User Guide
• Bank of America WORKS
• Works Cardholder User Guide
• Works Approver User Guide
• Enterprise
• Hertz
• Sample International Travel Letter

• NSU July Travel Guidance Memo (Rev. 01-26)
• Real ID Requirements
• NSU July Travel Guidance Memo (Rev. 07-25)
• State Travel Website
• 25-26 Travel Policy and Procedures (Rev.01-26)
• New Traveler Information
• Documentation Requirements

• Request for Authorized Travel (Rev. 7/21)
• Request for Use of CBA (Airfare) (Rev. 7/21)
• Request for Use of CBA (Hotel) (Rev. 7/21)
• Travel Expense Account Form (Rev. 1/26)
• Travel Expense Account Continuation
• Student Team & Group Travel Roster
• Travel Advance Agreement
• Travel Card Disputed Item Form
• Travel Card Missing Receipt
• Vehicle Rental
• Travel Cardholder Enrollment Form (Rev. 1/22)
• Travel Cardholder Agreement Form
• Travel Approver Agreement Form
• Acknowledgement of Non-State Employees Utilizing State Vehicles
• Complementary Admission, Lodging and/or Transportation Disclosure Statement
• 2026 Hotel Tax Exempt Form (Fillable)
• Vendor Create/Modification Form

STUDENT ACCOUNTING

• NSU EFT Form

• Fall 2025 - Natchitoches Campus
• Fall 2025 - Shreveport Campus
• Fall 2025 - Other Campus
• Fall 2025 - Internet Only
• Fall 2025 - Specialized Programs
• Fall 2025 - Compete LA
• Fall 2025 - Military Tuition Discounted Rate
• Fall 2025 - Nurse Anesthesia (BSN-DNP)
• Fall 2025 - Student Association Fees

• NSU EFT Form
• Registration Exception Application

• Payment Step Arabic
• Payment Step Bernese German
• Payment Step Dutch
• Payment Step English
• Payment Step Farsi
• Payment Step French
• Payment Step German
• Payment Step Hindi
• Payment Step Japanese
• Payment Step Korean
• Payment Step Portuguese
• Payment Step Punjabi
• Payment Step Simplified Chinese
• Payment Step Spanish
• Payment Step Swedish
• Payment Step Traditional Chinese
• Payment Step Turkish
• Payment Step Vietnamese

• Spring 2026 - Compete LA
• Spring 2026 - Internet Only
• Spring 2026 - Natchitoches Campus
• Spring 2026 - Nurse Anesthesia (BSN-DNP)
• Spring 2026 - Other Campus
• Spring 2026 - Shreveport Campus
• Spring 2026 - Specialized Programs
• Spring 2026 - Military Tuition Discounted Rate
• Spring 2026 - Student Association Fees

• Summer 2025 - Natchitoches Campus
• Summer 2025 - Shreveport Campus
• Summer 2025 - Other Campus
• Summer 2025 - Internet Only
• Summer 2025 - Specialized Programs
• Summer 2025 - Compete LA
• Summer 2025 - Military Tuition Discounted Rate
• Summer 2025 - Nurse Anesthesia (BSN-DNP)
• Summer 2025 - Student Association Fees