Living and Learning during COVID-19

The health and welfare of Northwestern State University faculty, staff, students,
campus partners and visitors remain our highest priority.

Student Affairs 2022-01-06T15:30:24+00:00

Student Affairs

Physical store location(s) that are open are taking steps to keep the environment safe and healthy by following the city, state and government public health protocols. Store staff has been provided Coronavirus awareness information, prevention and resource tips. As we continue to monitor the changing COVID-19 situation, updates will be provided. Both NSU Bookstores will have a team member monitor the front door to make sure we are in compliance with the max occupancy at 50% for Phase 2. We will adjust as the Phases go into effect.

We will be offering curbside pickup at the Natchitoches location within the first couple of weeks of school.

The campus stores in Shreveport and Natchitoches will carry gloves, masks and hand sanitizer for purchase – non-imprinted and those with the NSU logo.

Yes, students visiting the office of Counseling and Career Services (both sides) are required to wear  masks and social distance while receiving services. Hand sanitizer will be available in the waiting areas and individual offices.

Yes, crisis intervention services will be provided 24 hours a day. During regular working hours counselors can be reached in the office of Counseling and Career Services at (318) 357-5621. After 5 p.m. and on weekends the counselor on call can be contacted by calling (318) 357-5431 . To prevent the spread of Covid-19 and depending on the nature of the crisis, contact with the student may be made via FaceTime, WebEx or Zoom. Counselors coming to campus during a crisis will be expected to wear masks and social distance. The national suicide hotline is 988.
  • Students can receive any service via WebEx, Zoom or FaceTime.
  • Staff members are required to wear masks in their individual offices when providing services to students.
  • Offices are to be wiped down with disinfectant wipes after each visit from students.
  • Interns will be required to wipe down counseling rooms after each client.
  • The number of student workers, interns and Graduate Assistants that will be allowed in the counseling and career offices at one time will be limited to 2 to allow for social distancing. They will be required to wear masks and social distance. They must wipe down the desk, keyboard and phone when they leave the office.
  • Chairs in the waiting area cannot be moved due to social distance. Additional seating is provided in a waiting area outside of the counseling and career offices. There will only be 2 students allowed in the Counseling waiting area and 1 student on the career side. There is room in the hallway for 4 students to sit and social distance. Additional seating may be provided down the hall.
  • The Xerox copier will be required to wiped down after by any staff member using it.
We are hosting our Spring Career Fair virtually from 1-4 p.m. Tuesday, Feb. 9 via Handshake. The Teacher Job Fair will also be held virtually on Tuesday, March 23 via Handshake.
Workshops/presentations held face to face will be capped at 25 participants in rooms that accommodate social distancing. Participants will be required to wear face masks and social distance. Hand sanitizer will be provided at the door for students to use prior to entry to the room and upon exiting the room. Presentations will also be recorded and delivered virtually.
Yes! We will still be having recruitment and intake for the spring semester. There will be in-person and virtual components to the joining process for all three of our Greek councils. Be sure to visit our website to stay up to date at greeks.nsula.edu.

Panhellenic (CPC) sorority recruitment for the spring is a structured-open recruitment process. Those sorority chapters that can extend invitations to join will host events, either virtual or in-person following all COVID-19 safety protocols, to meet women who are interested in joining a Panhellenic sorority chapter. If you are interested in joining one of these organizations, be sure to check out their social media sites to see when their events are or stop by the Office of Greek Life to express your interest. These events will take place throughout the spring semester, mainly in the first two weeks.

Interfraternity Council (IFC) fraternity recruitment is an open process where fraternity chapters host events to meet men interested in joining. Recruitment events for IFC fraternities will take place virtually and in-person following all COVID-19 safety protocols. Men wanting to join an IFC fraternity can reach out to individual chapters using social media or can stop by the Office of Greek Life to express their interest.

Our National Pan-Hellenic Council (NPHC) organizations, which are our historically African American fraternities and sororities, may host intake in the spring semester. Intake is the process where NPHC fraternities and sororities bring in new members to their chapters. Intake is hosted by each individual chapter. Chapters will announce when they will have an informational to begin the intake process this semester. COVID-19 safety protocols with masks, social distancing, gathering size limitations may impact how these informationals are conducted if chapters choose to host intake. NPHC 101, an informational for those who want to learn more about NPHC, will take place on Wednesday, January 19, 2022, at 6 p.m. in the Student Union Ballroom. All chapters will have a representative present.

For more information about any of the three councils, recruitment, or Greek Life, please email mkhorton@nsula.edu.

In order to provide the safest move-in experience possible, Fall move-in will take place on August 12 – 14 unless you have been approved to move in early. Please visit our website at www.nsula.edu/campushousing to sign -up for a move-in date and time. Each resident moving in will be allowed 2 family members to assist with move-in and all must wear a mask.

  • Students will be allowed to bring two family members to assist them with moving in.
  • Masks must be worn during move-in.
  • Only two people at a time will be allowed in an elevator unless they are members of the same family.
  • All apartments will be cleaned and sanitized by our cleaning vendor.

Students will be required to clean and sanitize their apartments during the academic year.  Common areas such as clubhouses, laundry rooms, hallways, stairwells, elevators, study rooms, practice rooms and the Varnado Hall community baths will be cleaned and sanitized daily using electrostatic sprayers.

At this time, visitation will be limited to those residing in on-campus housing. Non-residents will not be allowed. There will be no overnight guest approvals granted. We will review this policy as COVID-19 conditions change.

The expectation will be for the student to return home. Exceptions may be granted if on-campus quarantine beds are available.  At this time, there are no quarantine beds for the Fall 2021 semester.

With social distancing guidelines, we will not have campus or community volunteers to assist with move-in this year.

Our website, www.nsula.edu/campushousing, has resources such as What to Bring List, Community Guides, Frequently Asked Questions, Video Tours of each apartment type and more.  If the answer to your question is not on our website, please contact our office at nsuleasing@campushousing.com or (318) 214-5400 and we will be happy to assist you.

The NSU Post Office is operating under regular hours, 7 a.m.-5 p.m. Monday-Thursday and 7 a.m.-noon Friday.

The Spring 2022 term will be a time of change for the Northwestern State University community, and we are updating operating guidelines for student organizations and Student Affairs offices to meet that change. Our goals are to ensure groups have opportunities to engage with each other and our campus community.

Student organizations play an important role in maintaining a safe campus environment.  As a result of Northwestern State’s response to Coronavirus, activities and events must be modified to ensure the safety of our students and community members.  As your organization or office prepares events and activities for this term, these guidelines will serve as a comprehensive resource for event planning and operations.  Please keep in mind that all University announcements and up-to-date information regarding COVID-19 can be found on the Northwestern State University Return to Campus Plan.

For assistance with planning your program or meeting, please email studentactivities@nsula.edu.

NSU encourages events that are held face-to-face to offer virtual options for participants if possible.  There are multiple tools that can be used to conduct meetings, events, and activities virtually. Those recommended by the NSU are:

WebEx
Webex is a video conferencing system that is available for all faculty and students to use. It allows you to speak to organization members in real time and can be utilized for a variety of different kinds of meetings. Click here for more information on WebEx. Training sessions can also be provided to organizations.

Microsoft Teams
NSU has a Microsoft feature called “Teams” that allows you to meet online (similar to Zoom, Skype, etc.).  This is a great way to conduct virtual organization, general body, executive board, or one-on-one meetings. Click here for more information on Microsoft Teams. Training sessions can also be provided to organizations.

Purple Portal
NSU Purple Portal offers a variety of features to help your organization operate online, including document uploads, roster management, form creation, event attendance tracking, and a custom website for each organization. For questions about Purple Portal, please email studentactivities@nsula.edu.

Yes, organization meetings are still allowed. Protocols must be followed in terms of event logistics noted above.

Activities, events, meetings, etc can be cancelled due to the likelihood that protocols may change as new information is released by the state and national authorities.

Meetings and Events
  • Please refer to the Student Affairs Event and Activity Guidelines Google Doc for more information regarding indoor and maximum capacity.
  • All events, meetings, and activities shall be limited by the current guidance from the University and State of Louisiana.
  • All events, meetings, and activities shall observe facial covering and 6 feet social distancing requirements and the option of virtual participation for members who are not comfortable attending a face to face meeting. All meetings with a requirement that members attend must have a virtual option.
  • All events, meetings, and activities must be registered on the Purple Portal and booked through the Event Management System (EMS).
  • Only Purple Portal admin users have access to create events to register activities on the Purple Portal.
  • Organizations should make sure members and guests know that if they are sick, they should not attend face to face activities, events, or meetings
  • Organizations should provide information to all members regarding appropriate action steps if a member reports being ill/sick and/or may have been exposed to COVID-19.
  • Bring sanitation wipes/spray for your attendees to disinfect surfaces.  High touch areas are to be cleaned before, after, and periodically throughout the event.
  • Currently, all on-campus events and activities may be scheduled through the last day of class for the semester.  This may change if the campus moves to virtual learning for the remainder of the semester.
  • The event host is responsible for following and enforcing all applicable guidelines. Meetings or events found in violation may result in loss of reservation privileges for the remainder of the semester and/or referral through the student organization accountability process.

Attendance and Card Readers

  • All events and activities, on or off campus, must maintain a record of attendance in the Purple Portal by creating an event and tracking those attending for contact tracing purposes.
  • Card readers, check-in lists, and manual input on the Purple Portal are recommended ways to track attendance.
  • Cell phone card readers will be available to be checked out from the Office of Student Activities and Organizations to track event attendance.
  • Readers should be wiped with a sanitizing wipe between each card swipe.
  • Contact the Office of Student Activities and Organizations to learn more and reserve a card reader at studentactivities@nsula.edu.

Organization Office Hours

  • Occupants must clean/wipe down surfaces before and after use.
  • Organizations need to communicate with their office mates when they plan to be in the office and maintain an office hours schedule.
  • We expect organizations to work together and provide for fair and equitable sharing of office space.

Face Coverings

  • A mask (preferably cloth), scarf, bandana or other such facial covering must be worn at all events, meetings, and gatherings if indoors. Please provide a virtual participation opportunity when possible.

Information Tables

  • Tabling will be available at outdoor locations only. Indoor information tables are not allowed at this time.
  • Items on the table must be for display only. Students may not touch the display items.
  • If the host/organization has giveaways, they must be kept behind the table and given to students individually. Examples of items include flyers, promo items, etc.
  • If the host/organization has a sign up or registration, they must have enough writing utensils to give away to everyone who uses one, OR they must have a “sanitized” and “unsanitized” holder for the writing utensils.  The individual tabling must give the sanitized writing utensil to the individual signing the form.
  • The event host is responsible for bringing sanitation wipes/spray to disinfect the table and supplies before and after use.
  • Each table may only have 2  representatives from the host/organization, and there may be no more than two 2 visitors at a time.  All individuals at the table must maintain six 6 feet of distance between one another at all times.

Fundraising and Bake Sales

  • Host is required to wear a face covering (see Face Coverings section above) and gloves.
  • Hand sanitizer should be available for guests and the host.
  • At this time, no food may be sold, including homemade and pre-packaged items.
  • Non-food items for sale must be kept behind the table and directly given to students purchasing the item individually (one at a time).

Events with Food

  • At this time, events with food must be held outdoors.
  • No self-prepared food is allowed at this time. All food must be purchased from an approved food service provider (Sodexo or other approved vendor, on campus. Licensed caterer or restaurant, off campus) or retail location.
  • Food items must be prepackaged and be individually handed out by the host.
  • Buffets are not allowed but plated meals are allowed by an approved food service provider (Sodexo or other approved vendor, on campus. Licensed caterer or restaurant, off campus)
  • Bake sales and other food sales are not allowed at this time.
  • Those serving food must wear masks and gloves.
  • There must be hand sanitizing stations provided.
  • Utensils should be distributed by servers.
  • Consider having food trucks with appropriate licenses at events.
  • Off-campus events with food may be held in restaurants or other venues only when social distancing protocols are in place.
  • Consider food allergies as well. View guidance on food allergies here.

Events with Alcohol

  • All events with alcohol, whether on or off campus, are prohibited at this time by student organizations.

Performance Activities

  • All performances involving 1 performer may occur indoors. Performances involving 2 or more performers should occur in reservable outdoor spaces, and all performers must wear face coverings when 6 feet of social distancing cannot be guaranteed.

Travel

  • At this time, student organization travel to off-campus events or activities is prohibited, including when student organization members utilize private funds for travel, competition fees, registration fees, etc.
  • Student Affairs departmental travel is restricted at this time.

Virtual Events/Meetings

  • NSU encourages events to be conducted virtually. For those events that are held face-to-face, there should be virtual options for participants if possible.
  • There are multiple tools that can be used to conduct meetings, events, and activities virtually. Those recommended by the NSU are:
    • WebEx
      Webex is a video conferencing system that is available for all faculty and students to use. It allows you to speak to organization members in real time and can be utilized for a variety of different kinds of meetings. Click here for more information on WebEx. Training sessions can also be provided to organizations.
    • Microsoft Teams
      NSU has a Microsoft feature called “Teams” that allows you to meet online (similar to Zoom, Skype, etc.).  This is a great way to conduct virtual organization, general body, executive board, or one-on-one meetings. Click here for more information on Microsoft Teams. Training sessions can also be provided to organizations.
    • Purple Portal
      NSU Purple Portal offers a variety of features to help your organization operate online, including document uploads, roster management, form creation, event attendance tracking, and a custom website for each organization. For questions about Purple Portal, please email studentactivities@nsula.edu.

Events such as board or video game activities may be held if there is no physical exchange of controllers, game pieces, cards, dice, or other objects. Participants must have the ability to physically distance from other participants.

Yes, indeed. The organization must comply with all rules and regulations set forth by the local community, private entity, state requirements, etc. regarding Covid-19 protocols.

In accordance with university and state guidelines, we are taking extra precautions to help our campus community stay safe and healthy. This includes extensive cleaning protocols, enhanced procedures, and social distancing practices within our facility.

  • Please maintain social distancing whenever possible.
  • Masks will be required in the Student Union.
  • Hours will remain the same for the Student Union unless mandated otherwise:
    – Mon-Thurs 8am – 10pm
    – Friday: 8am – 5pm
    – Saturday: Open as needed for events
    – Sunday: 5pm – 10pm
  • Do not rearrange any furniture in meeting rooms except for the Ballroom.
  • Do not rearrange any furniture in the Student Union Lobby.

No food will be allowed in the Student Union Lobby.

We will continue to work with Red River Sanitors to increase cleaning protocols recommended by the CDC to ensure that all areas of the Student Union are cleaned and sanitized consistent with that guidance.

We continue to make the health and safety of our campus community a top priority and will follow the recommendations of public health officials.