Living and Learning during COVID-19

The health and welfare of Northwestern State University faculty, staff, students,
campus partners and visitors remain our highest priority.

Student Affairs 2022-07-19T08:34:09+00:00

Student Affairs

Yes. Physical store location(s) that are open are taking steps to keep the environment safe and healthy by following the city, state and government public health protocols. Store staff has been provided Coronavirus awareness information, prevention and resource tips.

The bookstore is under normal operation.

The campus stores in Shreveport and Natchitoches will carry gloves, masks and hand sanitizer for purchase – non-imprinted and those with the NSU logo.

Yes.  At-risk individuals visiting the office of Counseling and Career Services are encouraged to wear masks while receiving services.
Yes, crisis intervention services will be provided 24 hours a day. During regular working hours counselors can be reached in the office of Counseling and Career Services at (318) 357-5621. After 5 p.m. and on weekends the counselor on call can be contacted by calling (318) 357-5431 . To prevent the spread of Covid-19 and depending on the nature of the crisis, contact with the student may be made via FaceTime, WebEx or Zoom. Counselors coming to campus during a crisis will be expected to wear masks and social distance. The national suicide hotline is 988.
  • Students can receive any service via WebEx, Zoom or FaceTime.
  • At-risk individuals are encouraged to wear masks.
  • Offices are wiped down with disinfectant wipes after each visit from students.
  • Counseling rooms are disinfected after each client.
  • Please do not move chairs in the waiting area. Additional seating is provided in a waiting area outside of the counseling and career offices.
Yes. We will still be having recruitment and intake for the fall semester. There will be in-person components to the joining process for all three of our Greek councils. Be sure to visit our website to stay up to date at greeks.nsula.edu.

Panhellenic (CPC) sorority recruitment for the fall is a structured-formal recruitment process. All three sorority chapters will participate in formal recruitment that occurs over Labor Day weekend (September 2-4), to meet women who are interested in joining a Panhellenic sorority chapter. All events are in-person. If you are interested in joining one of these organizations, be sure to check out their social media sites to see when the council events are taking place. To register for recruitment, click here. (Link: https://enroll.icsrecruiter.com/pan/nwsula).

Interfraternity Council (IFC) fraternity recruitment is an open process where fraternity chapters host events to meet men interested in joining. Recruitment events for IFC fraternities will take place in-person following all COVID-19 safety protocols. Men wanting to join an IFC fraternity can reach out to individual chapters using social media or can stop by the Office of Greek Life to express their interest.

Our National Pan-Hellenic Council (NPHC) organizations, which are our historically African American fraternities and sororities, may host intake in the fall semester. Intake is the process where NPHC fraternities and sororities bring in new members to their chapters. Intake is hosted by each individual chapter. Chapters will announce when they will have an informational to begin the intake process this semester. Be sure to follow each individual chapter’s social media for more information.

For more information about any of the three councils, recruitment, or Greek Life, please email mkhorton@nsula.edu. All Greek Life events can be found at https://www.nsula.edu/greeklife/how-to-join/.

Fall move-in will take place August 12 – 13 unless you have been approved to move in early.  If you need to move in early, please contact the housing office athousing@nsula.edu or (318) 214-5400. Students will be sent an email containing instructions on how to sign-up for a move-in date and time.

Any student or those assisting with Move-In should be symptom free. If a student is unable to move-in on their assigned day due to COVID-19, an alternate date can be arranged by contacting the Housing Office.
Social distancing is encouraged during the move-in process.

All apartments will be cleaned and sanitized by our cleaning vendor. Students are encouraged to bring disinfecting wipes and spray, anti-bacterial hand soap and hand sanitizer for their apartments.

Students will be required to clean and sanitize their apartments during the academic year.  Common areas such as clubhouses, laundry rooms, hallways, stairwells, elevators, study rooms, practice rooms and the Varnado Hall community baths will be cleaned and sanitized daily.

At this time, only residential students may visit in the residential communities.  Non-residents will not be allowed in the residence halls. We will review this policy as COVID-19 conditions change.

Students will not be allowed to quarantine on campus.  Exceptions will be considered for international students and students that live outside of Louisiana, Texas, Arkansas and Mississippi if space is available.

There will be a limited number of volunteers at times throughout the move-in process to assist.

Our website, www.nsula.edu/campushousing, has resources such as What to Bring List, Community Guides, Frequently Asked Questions, Video Tours of each apartment type and more.  If the answer to your question is not on our website, please contact our office at housing@nsula.edu or (318) 214-5400 and we will be happy to assist you.

The NSU Post Office is operating under regular hours, 7 a.m.-5 p.m. Monday-Thursday and 7 a.m.-noon Friday.  Lobby is accessible year round.

The Fall 2022 term will be a time of change for the Northwestern State University community, and we are updating operating guidelines for student organizations and Student Affairs offices to meet that change. Our goals are to ensure groups have opportunities to engage with each other and our campus community.  Student organizations play an important role in maintaining a safe campus environment.  As a result of Northwestern State’s response to Coronavirus, activities and events may be modified to ensure the safety of our students and community members.  As your organization or office prepares events and activities for this term, these guidelines will serve as a comprehensive resource for event planning and operations.  Please keep in mind that all University announcements and up-to-date information regarding COVID-19 can be found on the Northwestern State University Return to Campus Plan .

For assistance with planning your program or meeting, please email studentactivities@nsula.edu.

NSU encourages events that are held face-to-face to offer virtual options for participants if possible.  There are multiple tools that can be used to conduct meetings, events, and activities virtually. Those recommended by the NSU are:

WebEx
Webex is a video conferencing system that is available for all faculty and students to use. It allows you to speak to organization members in real time and can be utilized for a variety of different kinds of meetings. Click here for more information on WebEx. Training sessions can also be provided to organizations.

Microsoft Teams
NSU has a Microsoft feature called “Teams” that allows you to meet online (similar to Zoom, Skype, etc.).  This is a great way to conduct virtual organization, general body, executive board, or one-on-one meetings. Click here for more information on Microsoft Teams. Training sessions can also be provided to organizations.

Purple Portal
NSU Purple Portal offers a variety of features to help your organization operate online, including document uploads, roster management, form creation, event attendance tracking, and a custom website for each organization. For questions about Purple Portal, please email studentactivities@nsula.edu.

Yes, organization meetings are still allowed. Protocols must be followed in terms of event logistics noted above.

Activities, events, meetings, etc can be cancelled due to the likelihood that protocols may change as new information is released by the state and national authorities.

Meetings and Events
  • Please refer to the Student Affairs Event and Activity Guidelines Google Doc for more information regarding indoor and maximum capacity.
  • All events, meetings, and activities shall be limited by the current guidance from the University and State of Louisiana.
  • All events, meetings, and activities shall observe facial covering and 6 feet social distancing requirements and the option of virtual participation for members who are not comfortable attending a face to face meeting. All meetings with a requirement that members attend must have a virtual option.
  • All events, meetings, and activities must be registered on the Purple Portal and booked through the Event Management System (EMS).
  • Only Purple Portal admin users have access to create events to register activities on the Purple Portal.
  • Organizations should make sure members and guests know that if they are sick, they should not attend face to face activities, events, or meetings
  • Organizations should provide information to all members regarding appropriate action steps if a member reports being ill/sick and/or may have been exposed to COVID-19.
  • Bring sanitation wipes/spray for your attendees to disinfect surfaces.  High touch areas are to be cleaned before, after, and periodically throughout the event.
  • Currently, all on-campus events and activities may be scheduled through the last day of class for the semester.  This may change if the campus moves to virtual learning for the remainder of the semester.
  • The event host is responsible for following and enforcing all applicable guidelines. Meetings or events found in violation may result in loss of reservation privileges for the remainder of the semester and/or referral through the student organization accountability process.

Attendance and Card Readers

  • All events and activities, on or off campus, must maintain a record of attendance in the Purple Portal by creating an event and tracking those attending for contact tracing purposes.
  • Card readers, check-in lists, and manual input on the Purple Portal are recommended ways to track attendance.
  • Cell phone card readers will be available to be checked out from the Office of Student Activities and Organizations to track event attendance.
  • Readers should be wiped with a sanitizing wipe between each card swipe.
  • Contact the Office of Student Activities and Organizations to learn more and reserve a card reader at studentactivities@nsula.edu.

Organization Office Hours

  • Occupants must clean/wipe down surfaces before and after use.
  • Organizations need to communicate with their office mates when they plan to be in the office and maintain an office hours schedule.
  • We expect organizations to work together and provide for fair and equitable sharing of office space.

Face Coverings

  • A mask (preferably cloth), scarf, bandana or other such facial covering must be worn at all events, meetings, and gatherings if indoors. Please provide a virtual participation opportunity when possible.

Information Tables

  • Tabling will be available at outdoor locations only. Indoor information tables are not allowed at this time.
  • Items on the table must be for display only. Students may not touch the display items.
  • If the host/organization has giveaways, they must be kept behind the table and given to students individually. Examples of items include flyers, promo items, etc.
  • If the host/organization has a sign up or registration, they must have enough writing utensils to give away to everyone who uses one, OR they must have a “sanitized” and “unsanitized” holder for the writing utensils.  The individual tabling must give the sanitized writing utensil to the individual signing the form.
  • The event host is responsible for bringing sanitation wipes/spray to disinfect the table and supplies before and after use.
  • Each table may only have 2  representatives from the host/organization, and there may be no more than two 2 visitors at a time.  All individuals at the table must maintain six 6 feet of distance between one another at all times.

Fundraising and Bake Sales

  • Host is required to wear a face covering (see Face Coverings section above) and gloves.
  • Hand sanitizer should be available for guests and the host.
  • At this time, no food may be sold, including homemade and pre-packaged items.
  • Non-food items for sale must be kept behind the table and directly given to students purchasing the item individually (one at a time).

Events with Food

  • At this time, events with food must be held outdoors.
  • No self-prepared food is allowed at this time. All food must be purchased from an approved food service provider (Sodexo or other approved vendor, on campus. Licensed caterer or restaurant, off campus) or retail location.
  • Food items must be prepackaged and be individually handed out by the host.
  • Buffets are not allowed but plated meals are allowed by an approved food service provider (Sodexo or other approved vendor, on campus. Licensed caterer or restaurant, off campus)
  • Bake sales and other food sales are not allowed at this time.
  • Those serving food must wear masks and gloves.
  • There must be hand sanitizing stations provided.
  • Utensils should be distributed by servers.
  • Consider having food trucks with appropriate licenses at events.
  • Off-campus events with food may be held in restaurants or other venues only when social distancing protocols are in place.
  • Consider food allergies as well. View guidance on food allergies here.

Events with Alcohol

  • All events with alcohol, whether on or off campus, are prohibited at this time by student organizations.

Performance Activities

  • All performances involving 1 performer may occur indoors. Performances involving 2 or more performers should occur in reservable outdoor spaces, and all performers must wear face coverings when 6 feet of social distancing cannot be guaranteed.

Travel

  • At this time, student organization travel to off-campus events or activities is prohibited, including when student organization members utilize private funds for travel, competition fees, registration fees, etc.
  • Student Affairs departmental travel is restricted at this time.

Virtual Events/Meetings

  • NSU encourages events to be conducted virtually. For those events that are held face-to-face, there should be virtual options for participants if possible.
  • There are multiple tools that can be used to conduct meetings, events, and activities virtually. Those recommended by the NSU are:
    • WebEx
      Webex is a video conferencing system that is available for all faculty and students to use. It allows you to speak to organization members in real time and can be utilized for a variety of different kinds of meetings. Click here for more information on WebEx. Training sessions can also be provided to organizations.
    • Microsoft Teams
      NSU has a Microsoft feature called “Teams” that allows you to meet online (similar to Zoom, Skype, etc.).  This is a great way to conduct virtual organization, general body, executive board, or one-on-one meetings. Click here for more information on Microsoft Teams. Training sessions can also be provided to organizations.
    • Purple Portal
      NSU Purple Portal offers a variety of features to help your organization operate online, including document uploads, roster management, form creation, event attendance tracking, and a custom website for each organization. For questions about Purple Portal, please email studentactivities@nsula.edu.

Events such as board or video game activities may be held if there is no physical exchange of controllers, game pieces, cards, dice, or other objects. Participants must have the ability to physically distance from other participants.

Yes, indeed. The organization must comply with all rules and regulations set forth by the local community, private entity, state requirements, etc. regarding Covid-19 protocols.

The Student Union has resumed normal operations.  At risk individuals are encouraged to wear masks, but they are not required.

Hours are:
– Monday-Thursday: 8 a.m. – 10 p.m.
– Friday: 8 a.m. – 5 p.m.
– Saturday: Open as needed for events
– Sunday: 5 p.m. – 10 p.m.

Do not rearrange any furniture in meeting rooms except for the Ballroom.
Do not rearrange any furniture in the Student Union Lobby.