The Student Union (SU) is the hub of student activities at Northwestern State. The SU offers students, faculty, and staff access to twelve (12) meetings spaces, which provide seating for as few as 15 to over 400. Each is equiped with “Plug and Play” technology allowing presenters to use a variety of media to project their presentation on a large movie screen or display it on an LCD flat screen. The SU staff provides support for event planning, setups your room, and assists with your technology needs. You simply prepare your program and return the meeting space in the condition you found it.
- The SU utilizes Event Management Software (EMS) to reserve space, coordinate room setups, facilitate food service support, and all other requirements for your event. What’s Happening at the Student Union.
- You may reserve SU meeting spaces by utilizing these procedures.
- To enhance the SU Staff’s ability to support your event, please utilize the Steps outlined at “How Do I Arrange for My Event’s Setup” in your planning process.
The Friedman Student Union is named after Sylvan N. Friedman. Born in Natchez, La., Natchitoches Parish, Louisiana in 1908, he spent his entire life giving and working in this area. Most of his adult life was spent in government. He served as a Natchitoches Parish Police Juror from 1932 until 1944, where he served as its President for eight years. In 1944, he was elected to the House of Representatives and served for two terms.
In 1952, he was elected to the Louisiana State Senate and served there for twenty years. During that time, he variously represented Natchitoches, Red River, Winn, Grant and Rapides Parishes. He also served a term as President Pro Tempore of the State Senate. In this capacity he had an opportunity to be acting Governor, during the absence of the governor and the Lieutenant Governor from the state, as his Senate position made him the number three person in succession to the governorship.
During his tenure in the legislature, he was instrumental in securing many facilities currently standing at Northwestern State, including the Student Union, Prather Coliseum, several resident halls and classroom buildings. Sylvan Friedman was a cattleman and farmer. He also served as the President of the Louisiana Cattleman’s Association and as a member of the Southern Regional Education Conference. The Natchitoches Parish Chamber of Commerce selected Mr. Friedman as its Man of the Year. He died in 1979 and his family still resides in Natchitoches.
Rooms Available for Reservations
|Cane River Room
||Room 321 (Purple Jackets Room)
Northwestern State utilizes Event Management Software (EMS) to manage all non-academic facility use requests. All such requests are ultimately submitted on-line using EMS.
Note: Anyone with access to the Internet may visit the University Calendar to “Browse” for facilities available at the date/time they require. However, to make requests for facility use they must follow the procedures indicated below.
EMS User Request Form – This form allows organizations to change the name of the individual who will book space on their behalf.
Requests for facility use are initiated based upon the requestor’s affiliation with the University:
NSU Recognized Student Organization (RSO). Each RSO has designated one of its members (a current student) as the holder of their EMS User Account. Having received the necessary training, this student has the authority to make requests for facility use for their organization only! Using his/her on-line access to virtual EMS, they provide the information required to complete the facility use request.
Note: A member of an RSO who is responsible for coordinating an event for the RSO, but does not have access to the EMS reservation system, simply needs to submit a Reservation Request Data Sheet to their RSO’s EMS User for submission of their facility use request. To facilitate the completion of the Data Sheet, they can “Browse” the University Calendar to determine what facilities are available at the date/time they require and record that data on the Sheet.
NSU Department/Unit. Each Department and Unit has designated personnel who are EMS User Account holders. Having received the necessary training, this person has the authority to make requests for facility use for their department/unit only! Using his/her on-line access to virtual EMS, they provide the information required to complete the facility use request.
Note: A member of a Department or Unit who is responsible for coordinating an event for the Department or Unit, but does not have access to the EMS reservation system, simply needs to submit a Reservation Request Data Sheet to their Department or Unit’s EMS User for submission of their facility use request. To facilitate the completion of the Data Sheet, they can “Browse” the University Calendar to determine what facilities are available at the date/time they require and record that data on the Sheet.
Individuals or Organizations Not-affiliated with NSU. Requests for use of NSU facilities for individuals or organizations not-affiliated with the University must be initiated by the Building Manager concerned. In other words, the individual making the request on their own behalf of, or for a non-affiliated organization, must contact the Building Manager to initiate a facility use request. Once the Building Manager has completed the EMS facility use request, the non-affiliated individual who made the request, must report to the Office of Facility Use and Friedman Student Union (ODFU) at Room 214 in the Student Union. At that time they will pay the 10% Non-refundable Reservation Fee which is required prior to their request being confirmed and placed on the University Calendar. Additionally, other requirements such as: Due date for full paymnet, Liability Insurance, Indemnifcation documentation, police on-site at the event, and Catering will reviewed. Ultimately, it is the requestor’s responsibility to ensure that all of these requirements are met or the event will be cancelled.
If you have questions, please feel free to contact us at 318-357-4118
- Summer Camp Application Form – This form shall be completed for all summer camps.
- Indemnification Agreement -Form is required for all non-university events. Print this form and submit with Event request form.
- Request to Serve Alcoholic Beverages -Form is required for all campus events wishing to request t serve alcohol on theuniversity campus. Print this form and submit with Event request form.
- Food Service Waiver – Form is used to utilize an alternate food service provider. This is not generally a request that gets approved, but a process has been created for consideration.
- Student Union Ballroom Setup Diagram – Print this form and complete setup instructions. Fax to 318-357-4545 when complete at least one week prior to event.